We are Edinburgh College, and we’re responsible for looking after the information you give us when you enrol at Edinburgh College
(under data protection law we are the Data Controller). Our address is: Milton Road Campus, 24 Milton Road East, Edinburgh EH15 2PP.
Our designated Data Protection Officer (DPO) is Alice Wilson, who can be contacted by email at:
Edinburgh College is committed to protecting the privacy and security of your personal information.
This privacy notice explains how we collect, use and share your personal data, and your rights in relation to the personal data we hold. (You can read more about these in “Your Rights” below).
We will comply with the data protection principles of data protection law.
Personal data is information which identifies you specifically, and also relates to your life (whether that’s your home life, education,
business or job). We tell you about the specific items of personal data we collect from you below. When we completely anonymise your data
(so that individuals cannot be identified) it stops being personal data.
Some of your personal data (like your health information, religion, criminal convictions or ethnicity) is more sensitive – this
is called “special category data” (we tell you which special category data we collect from you below). In most circumstances you
do not have to provide this information (unless you are completing a PVG application, where you must supply this information).
When you apply for certain specific special categories of Additional Support Funding (for example, because you’re eligible for
additional help to travel to college due to a pre-existing health condition), the college must ask you to give us certain health
details to process your application.
Where you’ve agreed special college attendance arrangements with your Learning Development Tutor (under the college’s Flexible
Attendance Policy) you will need to provide certain health information to your Learning Development Tutor (where this is the reason
for the putting the special attendance arrangement in place). If you receive discretionary funding your Learning Development Tutor
will inform the college’s Student Funding Team that you have agreed flexible attendance, but will not pass on details of your health
For academic purposes: to provide you with teaching, learning and support services; to assess your work; record
your progress and ensure you receive certificates from awarding bodies like SQA and BTEC.
We collect and use your information to:
We’re collecting your personal information for the academic purposes above, as part of our Public Task (this is called a “condition for processing” and we need one of these under data protection law to allow us to process your information lawfully). The Post-16 Education (Scotland) Act 2013 allows Edinburgh College to run educational courses, and to provide support services, for students.
The Data Protection Act 2018 allows us to process your health and other special category data, when we’re specifically providing student support services or making adjustments during your course in relation to any disabilities, because this is set out in statute (law) (the Post-16 Education (Scotland) Act 2013; and the Equality Act (2010).
We also use your health and other special category data (e.g. ethnicity, sexual orientation, race) to carry out statistical analysis (where you provide this information) to ensure we’re advancing equality of opportunity and treatment for all student groups; the Data Protection Act 2018 allows us to process your information for this purpose (but only where you’ve chosen to provide this data).
For administrative and financial management services: to administer fees due and paid for by you and to process payment made for other college related services (for example accommodation); to provide eligible students with childcare and other discretionary funding.
Where we are collecting your data to ensure payment of course fees, to provide accommodation, graphics and printing services, or library fines we need to process your data to fulfil a contract you have entered into with us.
Where we’re using your personal information to provide you with a bursary, an EMA, childcare funding or discretionary funding we’re doing this as part of our Public Task. This comes from the Education Student Loans Scotland Regulations (2002); the Education (Access Funds) Scotland Determination (2014); and the Education Maintenance Allowances (Scotland) Regulations 2007.
To meet our duty of care to you and other legal obligations: to comply with a legal obligation; protect your vital interests in an emergency; exercise or defend legal claims or comply with court judgements; and protect public health.
For public safety and the prevention and detection of crime: where this is necessary for the prevention, investigation, detection or prosecution of criminal offences, including the safeguarding against and the prevention of threats to public security.
Processing your personal data for these purposes includes:
Where this is necessary for the prevention, investigation, detection or prosecution of criminal offences, including the safeguarding against and the prevention of threats to public security
To promote the college: we may take photographs, and other images and recordings of students for possible use in our publicity and promotional material in print and online on our websites and social media. We would also like to inform you of other college services (including the gym and college restaurants); and college events; for direct marketing purposes.
Where we have your consent (where you are the subject of the image/footage; or where we’ve asked you if you’re interested in receiving direct marketing); or because it is in the legitimate interest of the college to use your image in the promotion of its services (group photos and footage at graduation and college events. Where you object to being filmed or photographed as part of a record of college events, please inform a member of staff or following instructions on signage at events).
If you’ve completed a photographic consent form, but have changed your mind and want to withdraw your consent, please email: firstname.lastname@example.org
If you’ve given your consent to receive direct marketing from Edinburgh College, please email: email@example.com
For research: where this is necessary for statistical purposes and also research in the public interest.
Where this is necessary for statistical and research purposes. The Scottish Funding Council require the College to survey its full time graduates to find out their destination after finishing their studies at Edinburgh College.
We will share your personal data only where we must do so to comply with a legal obligation; or where sharing your personal data is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in Edinburgh College. Where sharing is not on the basis of one of the two reasons above, we will share your personal information only when we have your consent (for example, for direct marketing about college goods and additional services)
Please be aware that we will appoint people and organisations to work for us, and contract them to act as data processors on our behalf. Examples of when we do this include: Moodle, plagiarism detection systems (Turnitin); and BePersonnel (to enable them to provide one to one tailored support where this has been identified as a requirement of your Personal Learning Support Plan).
For academic purposes: such as providing the results of assessments to awarding bodies to enable them to confer you with academic awards (e.g. a HNC, SVQ, BTEC qualification); arranging an industry placement for you as part of your studies, to allow you to join the Edinburgh College Students’ Association (ECSA) or verifying your attendance and progress to your sponsor.
Processing your personal data for these purposes includes:
Where we have a legal obligation: this will include sharing with emergency services in a medical emergency, or to assist police investigating a crime, or to provide local councils with information on your choice of course, attendance and progress, and whether you are facing any barriers to education (if you are a school leaver, or school-college partnership student).
To enable you to access the services of Edinburgh College Development Trust: including financial hardship and extra-curricular grants.
As a global organisation we may process your personal information in a country outside the European Economic Area (EEA), when this is necessary to provide you with academic and support services, or fufil a contract with you.
When doing so we will:
Because this is your personal information, you have rights under data protection law. You have the right to:
If you think we are acting unfairly or unlawfully you can:
Under certain conditions you also have the right to ask:
Edinburgh College has an independent Data Protection Officer (Alice Wilson) you can speak to – she can be contacted via DataProtection@Edinburghcollege.ac.uk or 0131 297 8663.
We will keep information about you only for as long as needed to provide you with academic and support services and meet our legal obligations and rights.
You will receive an automatic email acknowledgement from Edinburgh College. Your application will be scored on the basis of your educational details and your information in support of your application.
Depending on your residency information, you may be referred to the college’s International team, which will contact you for more information. If you are identified as an international student your application will be processed by the International team, which will provide you with more information on how your personal data are used at that stage.
If you meet the entry criteria and places are still available, you will be offered a place on the course by email (you will receive email and text reminders to remind you to accept your offer). If you have received a conditional offer the college will confirm your place once we have checked the conditions of the offer have been met.
If you do not meet the entry requirements we will contact you by email or telephone to discuss other courses (if places are still available).
If you meet the entry criteria and places are still available, you will be invited to attend an interview or an information session by email (this will be followed by a text message reminder). Your personal information will be reviewed by academic staff (this will not include equal opportunities data).
If you are successful at interview stage you will be offered a place by email (you will receive email and text reminders to remind you to accept your offer). If you have received a conditional offer the college will confirm your place once we have checked the conditions of the offer have been met.
If you are unsuccessful at interview stage the college will contact you by email or telephone to discuss other courses (if places are still available).
The college will email you a copy of your timetable and information on how to register for your course from home. Before starting your course you will receive an email inviting you to attend a welcome session at the college (this will be followed by a text message reminder).
If your course requires you to have a Protecting Vulnerable Groups (PVG) check we will contact you by email to invite you to attend a drop-in session to complete an application and provide residency and proof-of-identification information. This will be shared with Disclosure Scotland.
The college’s Student Funding team will review your application and use the information provided about your education, location and personal circumstances to consider whether you are eligible for student funding support.
A funding application will become available automatically on the EMA/Bursary section of the application website.
You will receive an email asking you for documentary evidence to support your funding application. This email will give you instructions on how to supply this to the college.
The college will check all necessary documentary evidence has been provided. When this is complete the Student Funding team will assess your application.
You will be contacted if further information is required. When all necessary documentation has been supplied you will receive notification of whether your application has been successful or not by letter or email (as you’ve told us in your application) and instructions on what to do next.
If you have accepted a place on an FE course and have dependent children, You will also have the opportunity to apply for childcare funding, in the same way as above.
If you have told us in this application that you would like to receive more information on learning support available for students who may need extra support in their studies, you will receive an email with information about the support the college can provide and how to contact us.
If you have said yes to any of the questions about care experience or disability our Student Support team will contact you by email (or telephone or text message) with further information on the support services available at college and how you can contact us.
If you are not successful in your application to SAAS you will be required to pay your course fees and provide certain bank details to the college.
If you are given a provisional offer of a place on a part-time course you will need to consider how you are going to pay your course fees. If you are paying your own fees you will be required to provide your bank card details to make payment. If your fees are being paid in part by SAAS you will need to provide your part-time fee grant application to the college, to be processed.
A cookie is a small text file which is placed on your computer or mobile device by your web browser when you access a website. Cookies store information such as user preferences, to allow web applications to offer you a personalised experience and allow us to monitor which pages users find useful so we can improve your website experience.
This statement aims to provide you with information on what cookies are how we use them and how to accept or reject them.
There are two different types of cookies:
Session Cookies: These are created temporarily when a user visits a website. Once the user closes the browser the cookie is deleted.
Persistent Cookies: This type of cookie remains on the user’s device for a certain period of time. The cookie is re-activated when the user returns to the website that set that particular cookie. These cookies can be removed manually.
The UK International Chamber of Commerce categorises cookies as:
The information cannot be used for marketing on an individual basis and does not compromise the security of your device.
Please visit www.allaboutcookies.org for further information about cookies.
Edinburgh College uses Google Analytics to track how our website is being used. This enables us to improve the website to better meet the needs of users.
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Google Analytics cookies are present on every page on the website and store information such as the location of the user, how they found the site (search engine, direct link etc,), what pages they have visited and how long they have spent on the site.
This information is anonymous and cannot be traced to an individual.
Users can share information on our website the various social media through the “Share this Content” toolbar.
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Users can use the website accessibility features to change the font size, background colour and text colour of pages on the website. This allows for better readability of the website.
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These cookies are used to ensure that any changes made are present on all pages on the website. As such, these cookies are present on all pages, but only if the user has specified a custom setting.
Users can see their previously visited courses on the right-hand side of any course pages.
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This provides the user with the ability to quickly navigate to one of up to the last three courses that they have viewed on the website. This cookie is only used on Course Pages.
If you would prefer cookies not to store data or would like to manage individual cookies, you can do this through your web browser.
Click on the links below for more information on the most popular browsers:
6, 13, 20 May 7:30pm
Enjoy a variety of performances from Edinburgh College Classical Music Degree students as they perform pieces which span the ages.
Edinburgh Society of Musicians
10-13, 17-19 May 1pm - 4pm
Edinburgh College Popular Music Degree students are putting on a show to remember as they showcase their finest pieces.
The Music Box
11 & 12 May 2pm and 7pm
Edinburgh College Acting and Performance students bring you their latest exciting project using a technique of multiple characterisation.
Performing Arts Studio Scotland (PASS)
TUE 17 May Doors open 6.30pm Show starts: 7pm
The Hub, Edinburgh College Granton Campus
24 &25 May 2pm - Industry showcase (24th) 7.30pm (24 &25) public
PASS Out is a new kind of showcase for Edinburgh College final year Acting and Performance students.
Traverse Theatre, 10 Cambridge St, Edinburgh
WED 1 June 7pm
Out of the Box is a showcase of popular music featuring Edinburgh College students.
Electric Circus, 36-39 Market Street, Edinburgh
1 & 2 June 2pm and 7pm
Two classic plays performed by Edinburgh College Acting and Performing Art students.
THUR 2 June 9pm
The fantastic Edinburgh College Big Band returns to the award-winning Jazz Bar, featuring the music of Bob Mintzer, Pat Metheny and Freddie Hubbard.
The Jazz Bar, 1A Chambers St, Edinburgh
THUR 2 June 7pm - 10pm
FEAST, Edinburgh College's own record label presents debut signings of new, up-coming bands at this year's party night.
2 & 3 June 7pm
Fairytales and big dreams collide in this song and dance revue featuring musical hits such as Big Spender, If Momma Was Married, and Giants in the Sky.
2 & 3 June 10am-10pm
Edinburgh College Classical Music HND students perform a wide variety of classical music showcasing their best work.
2nd June: The Music Box, 3rd June: Edinburgh Society of Musicians, 3 Belford Road, Edinburgh
THUR 9 June 6-8pm
The iconic Edinburgh Filmhouse plays host to the glitz and glamour of the second annual Spliced Awards.
The Filmhouse, 88 Lothian Rd, Edinburgh
THUR 9 June 7:30pm
We are delighted to present a showcase of classical, jazz and folk music in the illustrious surroundings of The Queen's Hall.
City of Edinburgh Methodist Church, 25 Nicholson Square, Edinburgh
FRI 17 June 2pm Schools Matinee & 7.30pm
Cross Currents 2016 is a creative and energetic dance performance brought to you by the Performing Arts Studio Scotland at Edinburgh College.
WED 8 June 6-9pm
Showcasing the best of creative computing talent from areas of multimedia, interactive media, computer games development, web design and web development.
Creative Exchange, 29 Constitution St, Edinburgh
27 - 28 May Public 10am-5pm
Edinburgh College graduate students have developed their skills encompassing painting, sculpture, performance, photography and moving imagery.
Edinburgh Sculpture Workshop, 21 Hawthornvale, Edinburgh
7th-15th June 10am -8pm 10-13 10am-4.30pm
The Great Big Art Show is a fantastic opportunity to see the breadth of talent studying at one of Scotland’s most exciting and vibrant centres for creative education.
Edinburgh College Granton Campus
8-17 June 10am-5pm
Exposed 16 is the official Edinburgh College Photography graduate exhibition, celebrating the award winning images from our HND and BA Photography students.
Out of the Blue Drill Hall, 36 Dalmeny St, Edinburgh
8-15 June 11am-6pm
This year’s Edinburgh College Creative Arts end of year show is bigger than ever, bringing together the combined talents of the HND students.
Summerhall, Summerhall Place, Edinburgh, EH9 1PL
THUR 9 June 6pm-9pm
Brief Affair is Edinburgh College's Graphic Design student show. An annual, one-night only event that showcases our graduates' award-winning design work.
Fruitmarket Gallery, 45 Market Street, Edinburgh
30 June - 5 July Fri-Sun: 10am-7pm, Mon: 10am-4pm
Free Range is a showcase of the best new graduate work in Fashion, Design, Photography, Art, Interiors & Architecture from around the UK.
The Old Truman Brewery, Brick Lane, London