Edinburgh College Terms and conditions for the payment of tuition fees – guidance for students

• The Edinburgh College Tuition Fee Policy states that all fees are payable in advance, unless funded by the Student Awards Agency for Scotland (SAAS) or Student Finance (England, Northern Ireland, and Wales). These fees are non-returnable, except in exceptional circumstances, and are subject to annual revision. The College will waive the fees of any student entitled to support under the Scottish Funding Council (SFC) Fee Waiver Grant Policy when studying on an eligible course. Other part-time students may be eligible for a part-time fee grant from SAAS towards the cost of tuition fees or for an Individual dual Training Account (ITA) from Skills Development Scotland. For additional information, please refer to Student Funding and Fees on the website.
• Students are responsible for providing correct information where their fees may be funded by Fee Waiver, SAAS, ITA, Employers or Sponsors. If incorrect or late information is provided, the student will be held personally liable for any outstanding fee payments.
• There may be support for the payment of fees from government training schemes. Please contact student services for further guidance.
• Students starting programmes of study should be aware that tuition fees may increase year on year.
• The payment of fees is the responsibility of the student. If fees are to be funded by SAAS (including the part-time fee grant), Student Finance, Fee Waiver or ITA, it is the responsibility of the student to apply to ensure funding is in place before the start of the course and inform the College of their award. If not awarded, the student will be liable for the fees even if the student decides to withdraw.
• Where a student’s Employer or Sponsor is paying fees, it is the responsibility of the student to arrange for them to provide written authorisation to the College before the start of the course. In the event of the Employer/Sponsor defaulting, the student will be held personally liable for the fees.
• If self-funding students have not paid in full or do not have an approved instalment plan in place by the start of their course, they will not be allowed to commence their studies.
• Failure to adhere to an instalment plan may result in the withdrawal of the instalments facility and full payment will become due.
• Refunds will only be issued if the student meets the refund cut off dates as specified in the College’s Tuition Fee Policy. A 10% administration charge will be deducted.
• Refunds are not granted where a student remains on a course but claims a refund based on a change in circumstances.
• A full refund (100%) will be offered if a course does not run / is cancelled by the College.
• Where a student withdraws or is withdrawn from a course, by the College for non-attendance or non-submission of work prior to paying the fees in full, they will remain liable for any outstanding fees if the withdrawal date is after the refund cut off dates and will be pursued via our Credit Control Procedures.
• If a student expects to use an ITA towards a course fee and then does not provide the relevant evidence within 4 weeks of applying for an ITA, the student will be liable for the full cost of the course.
• Results will be withheld until full payment has been received.
• Where fees are not paid according to the College Policy, credit control measures will be implemented which may include; issuing debtor statements, reminder letters, final demands, passing outstanding fees to debt recovery agencies, instructing legal action to recover debts, as well as removal from the course and withholding results. This may also affect any future studies at the College.

For any enquiries or help regarding a payment, please call 0131 297 8187 or e-mail cashiers@edinburghcollege.ac.uk